Q: As the government encroaches more and more into the internal affairs of the Church, what measures is the Diocese of Superior taking to manage its resources in the best possible way
Q: In making a transaction, how do you determine which account to use?
A: It is difficult at times to determine which account number should be used for a particular transaction. Each parish should have a numeric listing as well as a descriptive listing of the Standard Parish Chart of Accounts. When there is difficulty in determining which account number to use, it may be helpful to refer to the descriptive listing as it details what each account number is to be used for. Once you have reviewed the descriptions, and if there is still a question, contact the Finance Department to assist in finding the most accurate account number to use. After speaking with the Finance Department, it may be determined that other parishes have expressed the same concern and could result in the creation of a new account number.
Listed below are some account numbers that have raised some questions as far as what could that account be used for. There are also some new accounts that have recently been added.
3000 — General Fund Balance: The general fund balance is equal to Assets minus the Liabilities. Usually no entry is directly made to this account. (cf. 3001 — Fund Balance, Prior Period)
3001 — Fund Balance, Prior Period: Entries made to this account are usually instructed by the Finance Department for adjusting entries relative to a prior period.
2320 — Parish/Clearing Account: Used to record monies coming in and going out. Students sell candles and earn $125 toward a night out. Skating and Pizza Party costs $125.00.
4601 — Miscellaneous Revenue: No single entry to this account should be more than $1,000. Entries over $1,000 should be recorded in a different account.
5300 — Adult Education: Expenses relating to non-staff individuals. Staff members who seek training/education would be recorded using account #5303.— Staff Education.
5301 — Deacon Training: Any training or continuing education as determined by the Diocesan Diaconate Office. If the education does not pertain to the diaconate, then use #5300.
6300 — Computer Service: This would not include the internet service provider. Use account #6302 since this expense is usually a contractual agreement.
6528 — Youth Ministry: May include expenses relating to books, retreats, etc. for the high school confirmation program. Books could be coded to account #6144.
6900 — Miscellaneous Expense: No single entry to this account should be more than $1,000. Entries over $1,000 should be recorded in a different account.
Q: How should Catholic Services Appeal transactions be recorded?